IMPORTANCE OF EXTRANET IN THE BUSINESS

An extranet is a type of network where information can be shared digitally via a web portal. That means you don’t have to be in any particular location to use an extranet, making it the ideal type of network for companies to share information with selected outside parties such as clients, customers and outside business partners.

Information sharing made simple

Without a client extranet you may share files with outside parties via email. But consider what happens: important information and different document versions can be stored in a variety of locations and huge file attachments clog up inboxes (or may fail to be delivered at all).

But with a information extranet, all the information you need for any given project or team – including all versions of relevant uploaded documents – is in one place: the cloud. And because it’s easy to search your information workspace, finding the right information is just a couple of clicks away.

Keeping assets safe and secure

Information is the lifeblood of any company or organization, and with extranet system the documents will be up to date and stored securely and that only those individuals in any given workgroup who need access to any particular document have the relevant permissions (each user also has a password-protected log in). You don’t have to worry about whether or not a recipient has been able to download a particularly large file attachment. And because you’re not using email to send documents, they aren’t subjected to forwarding mistakes, multiple recipient mistakes or even hacking. 

Effortless project management

 It’s simple for internal staff and third parties to collaborate within a glass cubes extranet, including home workers and individuals based in remote locations. Even those who are on the road can access the information and tools they need by accessing glass cubes from a smartphone or other mobile device. Project teams, outside partners, clients and customers can work online on common documents at their convenience, including outside of regular business hours. 

Professional look and branding

Having a professional image is increasingly important in the business world, which is why a Glass cubes extranet can be customized to the requirements. In other words, an extranet can be made as your own. And by creating a professional-looking environment for all stakeholders to collaborate and communicate in, you can give your company an edge over your competitors.

Simple set-up and cost effective

An extranet is easy to set up and maintain, just sign up for the 30-day free trial and you can be up and running in no time. Indeed, you don’t have to be a software expert to set up or use Glass cubes. And because you don’t need any specialist training, IT staff or extra IT equipment, you can save precious funds – not just because glass cubes are highly cost effective but because you could also cut overheads and streamline some of your existing working practices

Conclusively, in this digital age there are lots of ways to keep in-house employees and external parties connected to share information, but none is arguably as elegant or effective as a client extranet.

      By Segesela Blandina

          BAPRM 42663